How to Open a .Pages File on a Windows PC

How to Open a .Pages File on a Windows PC | June's Journal image 2

Got a call today from an attorney who created a .PAGES file on her Mac and she was getting an error (“The required index.xml file is missing”) when trying to open the file.  So she e-mailed the .PAGES file to her secretary who has a Windows PC.  But the secretary did not know how to open the file.

I figured out how to open the .PAGES file on the secretary’s Windows PC after learning that .PAGES files are merely compressed files, just like zip files.  In short, simply rename the file to end in .zip instead of .pages, then open the zip file.  Inside will be a QuickLook folder.  Then inside that folder will be a file called Preview (preview.pdf).   This is the file that someone wants you to see.   If needed, step by step directions are below.

What is a .PAGES file?

By the way, in case you’re wondering, .PAGES files are created on an Apple Macintosh computer, often using iWork’s Pages program, an Office-like program that does word-processing, spreadsheets, and presentations.  Mac users can share files created in iWork with their PC buddies by going to FILE / EXPORT / WORD.  But sometimes without thinking they send you a .PAGES file forgetting you are not on a Mac like them.  But in the case of my caller, she couldn’t reopen the .pages file she created on her Mac.  And the document contained important changes that she needed to file with the court as soon as possible!

What Worked:  Step by Step

Working at a Help Desk, I know some people prefer step-by-step directions.  So below are those steps, and I even created a video of these steps that you can watch below.  Please comment if it works, or doesn’t.

STEPS:

  1. Put the file on your desktop or some place you can easily find it if it’s not already.  (For example, if the .PAGES file was sent to you in e-mail, this means you need to save the attachment to your desktop.  If you use Microsoft Outlook, this is done by right-clicking on the attachment in your e-mail and selecting SAVE AS.)
  2. Right-click on the file and select RENAME.  Rename the file to whatever you want as long as you end it with .ZIP instead of .PAGES.  After renaming, your computer may ask, “Are you sure?”  Select YES. You are sure.  Now you’ll have a Zip file on your desktop instead of a Pages file.
  3. Double-click the .ZIP file.  On most Windows computers, you can open zip files by simply double-clicking it. (Note:  If your PC can’t open .ZIP files, no worries, just download and install either Universal Extractor or JZip.  Both are FREE.  And a cool thing about Universal Extractor is that it often opens .ZIP files that Windows file compression sometimes can’t; for example, .zip files created using the newer versions of WinZip).
  4. Open the folder called “QuickLook.”  Once you double-click the ZIP file to open it, you may see a few different files and folders inside.  You are looking for a folder named, “QuickLook” inside of the Zip File.  This is the folder you want to double-click. (I show you what this folder looks like in the video below, or click here for the video.)
  5. Open the file called PREVIEW.  The preview.pdf file is the document!  Just double-click it to open it (or right-click on the PREVIEW.PDF file and select OPEN.)  You now have the document open that was created by the person who used iWORK on a Mac.  (PDF files can be opened by both Mac and PC users.)

Can’t Open the PDF file? If you’re unable to open the PDF file, download and install the FREE Adobe Reader.  After installing Adobe Reader, you’ll be able to open PDF files.  Or, if you have a G-mail account, e-mail the PDF yourself.  Then you can view it inside of your G-mail, even if you don’t have anything installed on your PC to open PDF files.  Cool, huh?  In fact, you can e-mail the .PAGES file to your G-mail account and you’ll be able to view and print it out from G-mail. They will do the decompressing for you and automatically yield you the PREVIEW.PDF file to view!

Need the PDF to be an Editable Word document?  At my job we use Nuance PDF Converter Enterprise 7 to edit PDFs, and I gotta tell ya, it does a SWEET job converting PDFs to Word, Excel or PowerPoint formats.  Just do a FILE / SAVE AS and change the filetype on the bottom to Word Document (.doc*).  Nuance does this much better Adobe Acrobat Professional, and Adobe is the original creator of the PDF format.  There’s also a dozen or so apps online that will convert PDFs to Word documents if you do a Google search.

And that’s it!

Watch a Video Tutorial

Below is a video I created that shows you the same thing.  Or you can watch it on YouTube.


Question:  Did you find this tip helpful?  Was it easy to find and understand?  What can make it better?  What other tips do you think would be helpful to have online?   You can leave a comment by clicking here.

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107 Comments

  1. Frank on Jul 5, 2011 at 7:50 pm

    Thank you so much for making this solution available. I followed steps 1,2 and 4 (skipping the alternative methods)), and it worked like a charm.

    The document I wanted to open is important to us, as it is a beautiful poem written by our son in a foreign country, for the birth of his sister’s baby girl. The birth was yesterday, and we’re eager to share our son’s poem with our daughter, the proud Mum.

    Compared with the “solutions” offered by some computer buffs, who assume too much prior knowledge, your explanation was a model of simplicity and lucidity.

    These are good and powerful reasons for you to keep writing – so I hope you will!

    Gratefully,
    Frank G.

  2. Frank on Jul 5, 2011 at 8:58 pm

    Hello again, June.

    It occurred to me that your solution could have been even clearer for me to follow, if you had isolated the alternative ways of doing it, and put them AFTER the three-step method, instead of in between the second and third steps in your solution.
    You would then have a simple 1-2-3 method, followed by a section headed: “Other ways of solving the problem” (or something like that.

    Please understand that this is not a criticism, but meant as an encouragement, so your writing can be even more helpful to people like me who appreciate some guidance.

    Best wishes,
    Frank G.

  3. June on Jul 12, 2011 at 1:36 am

    Hi Frank, thanks so much for both of your comments. Congratulations on your new granddaughter! I’m glad this post helped you open a very precious and sentimental document.

    I have updated the post to relocate the alternative method to the end exactly as you recommended. Thanks! I also plan to create a VIDEO showing the step-by-step process in the very near future that I will include in this post, so that people can watch an example of how it’s done.

    Thanks again for your feedback.

  4. Rita on Sep 29, 2011 at 2:48 pm

    This helped me SO much!! I urgently needed homework stuff from my e-mail, but I don’t use a Mac, unlike my school. I’m so grateful!!!
    Thanks,

    Rita

    • June on Aug 11, 2012 at 4:19 pm

      Awesome, Rita!

  5. Cayla on Oct 19, 2011 at 6:08 pm

    Thank you so much!!! I was writing a paper for school and I had worked on it on my friend’s Mac. I have Windows and i couldnt get the file to open! It was due tomorrow! This really helped me out, thank you.

    • June on Aug 11, 2012 at 4:15 pm

      You’re welcome!

  6. Nancy Sackheim on Nov 29, 2011 at 11:10 pm

    Thank you! Thank you! Thank you!!!!! You saved me from looking completely inept. Fellow board member sent me a document from his Mac. Your information was so clear and simple that even a Luddite like me could follow it. You are that perfect combination of brilliant and accessible.

    • June on Aug 11, 2012 at 4:19 pm

      Nancy, it made my day to hear this information helped to save the day. This is exactly why I created this post… to help save others the headache I went through trying to figure out how to open this filetype for someone who had contacted me for help on it.

  7. Stonycs on Feb 20, 2012 at 8:47 pm

    Thank you, you are amazing, I have searched for ages to open some files, but you are the only one I could find that did it simply, thank you very much…………..Jools

    • June on Aug 11, 2012 at 4:18 pm

      Glad you found this page. I recently created a video with the same steps that is now featured on this page. But I’ll be (hopefully) be redoing the video to make it shorter and even easier to follow. Plus a new trick of simply sending the file to a G-mail account and you can view it in G-mail.

  8. Laura on Mar 2, 2012 at 3:55 pm

    Wow, that was amazingly simple. I was getting ready for a long and drawn out process. THANK YOU!

    • June on Aug 11, 2012 at 4:17 pm

      You’re welcome, Laura! :)

  9. Sam on Mar 31, 2012 at 9:03 am

    wow. thank you so much for explaining this!

    • June on Aug 11, 2012 at 4:16 pm

      My pleasure. Glad it helped.

    • June on Feb 23, 2013 at 9:55 am

      You are welcome!

  10. June on Apr 16, 2012 at 5:14 pm

    Thanks everyone for the feedback!  Glad to be helpful.  I’m working on a video to demonstrate the steps in this post to make it even easier for folk needing help with this.  Take care and thanks again for commenting.

  11. Nbayliss6670 on May 2, 2012 at 8:35 pm

    Thanks, that worked great

    • June on Aug 11, 2012 at 4:16 pm

      Great!

  12. page reader su windows on May 24, 2012 at 8:34 am

    […] Guarda qua: How to Open a .Pages File on a Windows PC Pare che se gli cambi l'estensione in .zip poi lo puoi aprire e all'interno trovi una cartella […]

  13. June on May 28, 2012 at 12:02 am

    The video showing you how to open .pages files on a Windows PC is now available!  Just go to this link:  http://youtu.be/tvIJo2e7908

  14. Misha Antonich on Jun 6, 2012 at 4:01 am

    June, 
    great and surprising solution. Thanks for hipping me to it!

    • June on Aug 11, 2012 at 4:16 pm

      You’re very welcome.

  15. Sletourneau on Jun 14, 2012 at 10:42 am

    Hey, June. Your great tips just saved one of my student a zero on their paper. Tx a million

    • June on Jun 16, 2012 at 4:55 pm

      Glad to help!

    • Andis Slaitas on Nov 20, 2012 at 12:14 am

      You would give student a zero, because you couldn’t open the file? Amazing.

      • Online Teacher on Nov 30, 2012 at 12:01 pm

        I would issue the student a zero for not following the directions on how to submit a file.

        • Joshua Bluehawk on Jul 9, 2013 at 6:31 pm

          You do realize that not everyone uses the same software or owns the same software, right? Mac users sometimes use pages and just because they don’t know the difference in file types… There is no justification there for a 0… Only another opportunity to teach the student.

  16. anon on Jun 28, 2012 at 5:10 pm

    What the heck is quick look?

    • June on Aug 11, 2012 at 4:15 pm

      Hi Amon, once you click into the .pages file (like the above video illustrates), Quick Look is the name of a folder. You want to open the folder named Quick Look. Or just e-mail yourself the .PAGES file to a gmail account you can access. You can then view it right away inside your g-mail account.

  17. Dmblaise on Jun 29, 2012 at 1:11 pm

    Hey June. Thanks for the tutorial. Unfortunately it did not work for me. After I convert the .pages document to .zip my “Quick Look” folder only contains the .jpeg thumbnail. There is no PDF file labeled “Preview.” The jpeg file is way too low res to read. Any Ideas? Thanks

    • June on Aug 11, 2012 at 4:15 pm

      My suggestion is to e-mail the .PAGES to a G-mail account that you can access. Believe it or not, you’ll be able to View the .PAGES file inside your G-mail account… and even print or save it to a PDF if desired.

  18. JeeTee on Aug 10, 2012 at 11:18 am

    You are a LYPHESAVER!

  19. BigBang on Aug 17, 2012 at 10:16 am

    Awesome…Thanks for your help :)

    • June on Sep 18, 2012 at 10:43 am

      You’re welcome!

  20. Mike on Aug 18, 2012 at 12:34 pm

    This was awesome. I am constantly getting student papers in .pages format and I only use Windows programs. This saved me a ton of headache and back and forth with students. Thanks for the help!

    • June on Sep 18, 2012 at 10:43 am

      Great!

  21. Daniel on Aug 20, 2012 at 9:57 am

    June, .Pages is a Pages (Apple program)document. The easiest way is just to have people save it as an .RTF file. Then you don’t have to dig. That being said This is great advice because I have friends who can’t seem figure out how to do the save as. Thanks.

    • June on Sep 18, 2012 at 10:43 am

      Daniel, the problem is that Apple folk aren’t saving it as RTF. They are saving it as PAGES and then e-mailing their PAGES file to a Windows PC user who then can’t open it. And often times, especially attorneys, don’t want to have to contact the sender or client and ask them to do anything else special to the file after they sent it. Sure, if it’s a friend, you can call the friend and say, “Look, resend this to me as a RTF by saving it from Apple as RTF.” But this is a solution for people who would rather not “bother” the sender.

    • June on Jul 9, 2013 at 6:52 pm

      Daniel, right, but what if a PC user receives a .PAGES file and prefers not to contact the sender? Or doesn’t want to ask the sender to resend as an RTF? That’s what this tutorial addresses. I work at a Help Desk where attorneys call all day long asking us to help them open attachments they receive because they prefer not to ask the sender to resend the file in a format they can open.

      Anyhow, that said, perhaps I’ll create a second tutorial for Mac users showing them how to save their .PAGES as .RTF. Thanks for the thought!

  22. Tanweer on Sep 4, 2012 at 11:04 am

    Its great, thanks, it really helpful

    • June on Feb 23, 2013 at 9:55 am

      You’re welcome.

  23. Annie on Sep 6, 2012 at 2:46 pm

    You are awesome, thank you for saving me from pulling out my hair today!

    • June on Feb 23, 2013 at 9:55 am

      Thank you for commenting, Annie.

  24. Alex from VA on Sep 18, 2012 at 9:50 am

    June, I did everything you said, but I only got a thumbnail, not a preview pdf. The thumbnail is small, when I try to zoom in, it is too fuzzy to read. Got any ideas?

    • June on Sep 18, 2012 at 10:41 am

      Alex, do you have a g-mail account? If yes, e-mail the .PAGES file to your g-mail account. Then open up the e-mail and click the attachment. You will be able to read the .PAGES file! It could be possible someone sent you a bad or empty .pages file. Could you ask the person to recreate the file and resend?

  25. Jill on Oct 3, 2012 at 10:32 am

    June, thanks so much! A prospective client sent me a .pages file and I didn’t want to go back and bother him to send it in another version more compatible with my PC. Thank you for saving the day!

    • June on Oct 21, 2012 at 2:13 pm

      Awesome.

  26. andrewilliam on Oct 11, 2012 at 3:31 am

    Thank you!

    • June on Jul 9, 2013 at 6:52 pm

      You’re welcome!

  27. AG on Oct 20, 2012 at 5:06 pm

    Hey thank You, I had to write things at my school on macs and I couldn’t edit them at home since I had windows. Thank alot.

    Also, I figured out that you don;t have to email, I didn’t have a email (until now) but had a flash drive that worked too!!

    • AG on Oct 20, 2012 at 5:07 pm

      *Thanks alot for telling the way to do it.

    • June on Oct 21, 2012 at 2:12 pm

      Kudos on persevering and finding a solution! Continue to make your homework and school a priority. It’s part of the recipe for success.

  28. Kevin on Oct 21, 2012 at 5:32 am

    Wonderful. Thanks for helping. You have a great style too.

    • June on Oct 21, 2012 at 2:11 pm

      Thanks! And you are very welcome.

  29. miriam on Oct 22, 2012 at 4:30 pm

    This was a lifesaver for me at work, thank you so much!

    • June on Feb 23, 2013 at 9:54 am

      Nice :-)

  30. Alex on Oct 23, 2012 at 8:28 pm

    Thanks June! I stumbled upon this and your video explained the problem very clearly right away. Great!

    • June on Feb 23, 2013 at 9:54 am

      I appreciate your feedback. Thanks for watching, and I’m glad it helped.

  31. Stellalune on Oct 25, 2012 at 10:21 am

    Thanks! Very helpful. :)

    • June on Feb 23, 2013 at 9:53 am

      You’re welcome!

  32. Jane Bramley on Nov 5, 2012 at 2:22 pm

    This fixed my husband’s cv. Thank you so much!

    • June on Feb 23, 2013 at 9:53 am

      Very cool.

  33. Sherri Lantinga on Nov 17, 2012 at 5:01 pm

    Thank you! My son’s teacher sent me an accommodations plan that I couldn’t access, and I really didn’t want to come across as the dumb parent. Renaming the file with .zip worked perfectly! :)

    • June on Nov 17, 2012 at 5:09 pm

      I love hearing these type of success stories. Thanks so much for sharing!

  34. Michelle Case on Nov 26, 2012 at 9:48 am

    Bless you for posting this. I didn’t want to download a program to look at one document. And it was so simple. :) Thanks.

    • June on Feb 23, 2013 at 9:53 am

      Great to hear. Thank you for commenting.

  35. Douglas Butler on Nov 26, 2012 at 8:07 pm

    So quick, simple, and clear. Just the explanation I needed.
    Thank you June.

    • June on Feb 23, 2013 at 9:52 am

      You’re welcome!

  36. Nate on Feb 5, 2013 at 6:32 pm

    I wish that I had the option to start the video manually. That being said, this was very helpful and I really appreciate it! I would like to add that 7zip will allow you to browse .page files to get into the .QuickLook folder and locate the .pdf file. Thank you so much!

    • June on Feb 5, 2013 at 7:42 pm

      Nate, thank you very much for your feedback. Yes, 7zip or *any* decompression software will do the trick (WinZip, Universal Extractor, 7zip, Winrar, etc). Or folk can simply use Windows’ built-in file decompression. Glad you found this page helpful!

      • Nate on Feb 5, 2013 at 8:53 pm

        To clarify, 7zip will open the .page file without changing the file extension to a .zip file. Not sure if you meant that those other applications will or not.

        • June on Feb 6, 2013 at 9:29 am

          Nate, correct. For example, if someone has Universal Extractor installed, there’s no need to change the extension to .zip. Thanks again for sharing! I plan to create a new video showing all the possible ways to open .pages file. my current video only demos one way.

    • rockster on Apr 25, 2014 at 2:36 pm

      I second the annoyance of the autostart video! otherwise a great job on the tutorial…

  37. WolfV on Feb 21, 2013 at 11:03 pm

    Thanks June. I was sent a zip file which unzipped to a .pages file. I tried to open with Word and it said it was corrupted. I renamed it with the .zip file extension and unzipped it. I was able to open the PDF file. I don’t know why anyone would want to zip a .pages file as it is already zipped. Anyway you helped me get it open. Thanks again.

    • June on Feb 23, 2013 at 9:52 am

      Well, people aren’t zipping .pages files. Windows computers makes .zip files and Mac computers make .pages files (when they use iWorks). So the problem is the .pages files open fine on the Mac computer, but if they send that file to a PC user, you have to let your PC know the file is really just a zip by changing the file extensions. Thanks for commenting and happy you were able to open the file!

      • WolfV on Feb 23, 2013 at 3:23 pm

        This document actually arrived as a zipped file. When I unzipped the attachment it presented me with a small text file with a message, and a .pages file. Possibly her e-mail provider zipped them when she attached it to her e-mail.

        Nice website, hope to have more time to look around.

        • June on Feb 23, 2013 at 4:24 pm

          Oh, gotcha. Definitely not the norm to receive a .pages file inside of a zip file. Maybe the sender assumed you could open the .pages file and zipped it thinking it would be smaller to transmit via e-mail? Or like you said, her e-mail provider zipped it. Interesting.

          • VickyTM on Sep 4, 2014 at 2:42 pm

            I just had the same thing happen – a zip file with a pages file inside and no PDF in the QuickView folder but the “thumbnail.jpg” gave me what I needed.

            • June Wilson on Oct 19, 2014 at 11:16 am

              Uh oh. On rare occasion it’s possible the .PAGES file is either corrupted or password protected, and in those two cases, you won’t find a PDF inside.

  38. deepak on Mar 29, 2013 at 2:44 pm

    thanks

    • June on Jun 27, 2013 at 6:37 pm

      You’re welcome.

  39. Jacqueline C. Rineer on May 17, 2013 at 8:45 am

    Thank you, June!!! I had no idea what to do with a .pages file. Yay!

    • June on Jun 27, 2013 at 6:37 pm

      Awesome! I’m glad you found this helpful. (i’m just seeing your comment now for some reason.)

  40. J Gomez on Jun 27, 2013 at 6:32 pm

    Great Information! You saved me some time and that worth a lot!

    • June on Jun 27, 2013 at 6:37 pm

      Great!

  41. Normsky44 on Sep 12, 2013 at 11:56 am

    Clear and concise advise, with an easy to follow video.
    Just what I was looking for thanks

  42. nour on Sep 15, 2013 at 10:32 am

    Thank you sooo sooo soooo much you saved my life!!!! :)

  43. NadRic on Sep 17, 2013 at 1:33 am

    That was so easy!! Thank you. Opening a ‘pages’ file with Windows

    • June on Nov 19, 2013 at 3:35 pm

      You’re welcome!

  44. Susan Ridenour on Sep 23, 2013 at 8:20 pm

    Thank you! This is great info and you presented it clearly. And it was easy!

    • June on Nov 19, 2013 at 3:35 pm

      @Susan, thank you for your comment! I’m glad it was easy to follow.

  45. Alexandra Strain on Nov 19, 2013 at 3:22 pm

    THANK YOU! I called my IT dept and they told me to ask the person to resend but no need thanks to your instructions.

    • June on Nov 19, 2013 at 3:34 pm

      @Alexandra, awesome! Maybe you can pass on the tip to your IT dept ;-)

  46. Discipula on Dec 6, 2013 at 7:13 am

    Very helpful. thanks!

  47. Samantha Hartley on Feb 25, 2014 at 3:48 pm

    This worked great! Super simple, thank you for taking the time to write out the steps!

  48. Marc McCumber on Mar 18, 2014 at 9:06 pm

    Hi June, There is a thumbnail but no .pdf file in the quickview folder. Any suggestions?

  49. telemarker on Apr 13, 2014 at 8:13 am

    this is not working, the .pages file that i have simply does not contain any preview pdf.
    any other solutions

  50. Andrea Hyde on May 9, 2014 at 8:23 pm

    June! Thank you so much!

  51. Gianna on May 13, 2014 at 10:51 pm

    Really very helpful! Thank you! You saved my job! Hahaha

  52. nycRed714 on May 16, 2014 at 11:25 am

    Excellent post – thank you!

  53. Jason on Sep 11, 2014 at 11:06 am

    that was easy. thanks for the article!

    • June Wilson on Oct 19, 2014 at 11:15 am

      You’re welcome & glad it was easy to follow.

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